Pre-admission workflow automation, end to end
PreopFlow replaces fragmented manual processes with an integrated automation platform. From surgical list ingestion through to doctor-ready clinical summaries, every step is designed to reduce administrative burden and surface actionable information earlier. PreopFlow can integrate with your existing PAS and EMR systems as needed, working alongside your current infrastructure rather than replacing it. Workflows can be configured to local hospital policies and perioperative guidelines.
Ingest
Surgical list data extracted automatically
Collect
Patient surveys and external documents gathered
Synthesise
Clinical information analysed and prioritised
Notify
Doctor-ready summaries delivered to teams
Platform capabilities
Six integrated modules designed for perioperative workflow requirements and local policy alignment.
Adaptive Patient Surveys
What it does
Generates procedure-specific questionnaires that adapt based on patient responses, clinical context, and local policy requirements.
Why it matters
Captures clinically relevant details earlier and more completely than static e-forms that do not adapt to context.
Typical impact
Designed to reduce incomplete submissions and improve data quality for clinical review.
Surgical List Ingestion and Data Extraction
What it does
Automatically extracts patient and procedure data from surgical list sources, eliminating manual data entry. Can integrate with your existing PAS and EMR systems as needed.
Why it matters
Reduces re-keying errors and frees administrative time for higher-value tasks. Works alongside your existing hospital systems rather than replacing them.
Typical impact
Can significantly reduce the time spent on initial case setup and data entry.
Automated Correspondence Gathering
What it does
Sends automated requests and reminders to external providers for specialist reports and clinical documents.
Why it matters
Replaces time-consuming manual chasing that consumes substantial nursing capacity.
Typical impact
Helps accelerate document collection timelines and reduce follow-up workload.
Call Transcription and Summarisation
What it does
Transcribes patient phone calls and generates structured clinical summaries from conversations.
Why it matters
Eliminates duplicate note-taking and ensures critical details from calls are captured consistently.
Typical impact
Designed to improve documentation accuracy and reduce post-call administrative time.
Clinical Information Synthesis
What it does
Aggregates patient-reported data, external correspondence, and call notes into prioritised clinical views using configurable prioritisation rules.
Why it matters
Enables earlier risk identification and supports more informed clinical decision-making.
Typical impact
Helps move risk detection earlier in the pre-admission timeline, before day of surgery.
Doctor and Team Notification
What it does
Delivers doctor-ready summaries and alerts to anaesthetists and perioperative team members.
Why it matters
Ensures clinicians receive actionable information proactively, not reactively before surgery.
Typical impact
Designed to support earlier clinical review and reduce last-minute surprises on the day of surgery.
Localised to your hospital workflows
PreopFlow can be configured for your local policies, clinical pathways, and operating model.
Policy-aware pathways
Triage and escalation logic can align with your organisation's perioperative guidelines and governance requirements.
Configurable operations
Teams can tailor survey flow, document workflows, and notification routing to match local roles and responsibilities.
Refined over time
Workflows can be improved through operational feedback and ongoing configuration updates as needs evolve.
Pre-admission journey: current state vs PreopFlow
A side-by-side view of how key workflow steps change with automation.
Current state
With PreopFlow
See how PreopFlow fits your workflow
Book a demo to walk through the platform with our team, or contact sales to discuss your requirements and pilot options.